Early Care & Education Administrative Assistant 

• Support the Assistant Director with tasks such as: 
• EQIT: including communication and tracking materials purchased for EQIT, support around registration and coordination with the ADECE to mail course materials to participants.  
• Support tracking of data related to this course and communication as needed. 
• Overall Communication Support: phone, e-mail and in-person communication. 
• Track identified data to help inform the team’s progress for general knowledge and grant reporting purposes by the team. 
• Remain current with children’s issues in Weld County, Colorado, and nationwide. 
• As needed provide manpower/presence at events related to the ECE team. 
• Take minutes as needed for Team meetings. 
• Family Business Solutions business, child care program and child tracking, communication and invoicing. 
• Other duties as assigned. 

• Assist the ECE AD with financial reporting related to credit card purchases.   
• Maintain inventory or EQIT courses, planning ahead such that items can be purchased in a timely manner to have materials prepped for future courses as appropriate.   
• Use the FedEx account in such a way as to minimize shipping costs for EQIT and to ship materials in a timely manner. 
• Provide support in tracking and timely reporting of purchase transactions billed to agency accounts/credit cards. 

• Remain current with children’s issues in Weld County, Colorado, and nationwide. 
• As needed provide manpower/presence at community and special events related to the team and/or United Way. 
• Other duties as assigned. 

• Become familiar with United Way programs, events and activities to ensure efficient and effective direction of guests, be they in-person or contacting the organization by phone or email. 
• Welcome United Way visitors, board of directors, and staff in a professional and courteous manner. 
• Answer incoming calls and direct calls to appropriate staff. 
• Receive in-person monetary and in-kind donations as needed. 
• Work with occasional visitors who are in crisis; direct to staff that can best be of assistance. 
• Ongoing communication with supervisor regarding any concerns about office operations. 
• Perform tasks for CEO, Chief Operating Officer, and other departments as assigned. 
• Open/close office areas. 

• Support and promote the mission, values, goals and objectives of United Way, including representing United Way in professional organizations and the community (as assigned).  
• Support fundraising efforts of United Way and activities that support United Way.  
• Support United Way annual events, disaster response, and other activities as assigned.  
• Participate in staff meetings and in service opportunities.  
• Other duties as assigned.  

• Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.  
• Relationship-Oriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.  
• Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.  
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.  
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.  

• Proficient in Microsoft Office programs, including Excel.  
• Self-motivated; proven excellent performance standards and quality of work.  
• Ability to work independently and as a team player.  
• Excellent customer service and phone skills.  
• Effective interpersonal communication skills.  
• Above average written communications.  
• Organizational skills, detail-oriented, attention to deadlines. 

• HS diploma or equivalent required.  
• Associate’s degree and/or background in early childhood education, health/human services, or related nonprofit experience preferred.  
• Bi-lingual (English/Spanish) required 

• Part-time (24-30 hours), non-exempt  
• Pay Band (H3) 16.94-19.07 
• Plus $.72 per hour Spanish speaking differential, if applicable  
• Supervisory duties: None  
• Reports to: Assistant Director of Early Care and Education  
• Eligible for remote work: No, not applicable.  
• Background check required 

• Insurance options include voluntary medical, dental, vision, and supplemental insurance, as well as automatic life insurance, and an available FSA plan. 
• The leave plan includes vacation, sick, parental leave, short-term disability, and at least 13 paid holidays. 
• The retirement plan is open to all employees after one year, and the employer contribution is determined by the Board of Directors.